Office Assistant
Watterson Watterson Schaumburg, IL Schaumburg, IL $45,000 - $55,000 a year $45,000 - $55,000 a year 2 days ago 2 days ago 2 days ago Since our founding in 2001, Watterson has provided exceptional professionally managed support to our clients nationwide who include many of the largest retailers, real estate holding companies, insurance providers, and commercial lenders in the country.
At Watterson, we pride ourselves as being our clients professional management provider and an extension of our clients' team.
Watterson offers our clients a full suite of facilities services, emergency disaster response and environmental services.
Watterson's Whatever It Takes attitude sets us apart from our competitors with outstanding dedication to all clients.
Job Title:
Office Assistant Reports to:
Human Resources Does this position have direct reports? No Location:
Schaumburg FLSA Status:
Salary non-exempt Position
Summary:
The Office Assistant plays a crucial role in maintaining efficient office operations by providing support across various administrative tasks.
This position requires a detail-oriented individual with excellent organizational and communication skills.
This individual will work closely with the team members at all levels across the organization to coordinate and manage cross-organizational activities.
Key
Responsibilities:
Administrative Support:
Assist in daily administrative tasks, including but not limited to managing phone calls, emails, agendas and correspondence, and maintaining office/kitchen supplies Data Entry:
Accurate and timely data entry of various documents, records, and information into the company's database or other relevant systems Scheduling:
Coordinate and schedule appointments, meetings, and conferences, ensuring that calendars are up-to-date and all necessary materials are prepared Document Management:
Organize and maintain physical and electronic files, ensuring easy retrieval of information when needed Communication:
Act as a liaison between various departments, clients, and vendors, ensuring effective communication and collaboration Visitor Management:
Greet and assist visitors, answer inquiries, and direct them to the appropriate personnel Travel Arrangements:
Assist in making travel arrangements for staff, including booking flights, hotels, and transportation Event Coordination:
Assist in planning and coordinating special events, conferences, lunch/dinners and gatherings Company Swag:
Maintaining and handling inventory, ordering and invoice verification Integrity and confidentiality:
Partner with HR to manage data entry and pulls and ongoing updates and communication of organization charts Skills/Traits/Competencies:
Attention to Detail - directs attention to the task at hand to avoid making mistakes; shows concern for all aspects of the job no matter how small.
Effective Communicator - consistently communicates with clarity and thoroughness in a clear, concise, and timely manner; demonstrates effective speaking and presentation skills.
Discretion and Confidentiality- Ability to handle highly sensitive information with discretion and maintain a high level of confidentiality.
Initiative - Self-starter, takes action beyond what is required, completes assignments independently, contributes to others' initiatives without being asked.
Process oriented - good at figuring out the processes necessary to get things done; understands how to separate and combine tasks into efficient workflow, simplifies complex processes.
Peer Relationships - easily gains trust and support of peers and encourages collaboration, quickly finds common ground, and solves problems for the good of all; is candid with peers.
Problem Solving- Asks good questions and probes all sources for answers; sees underlying or hidden patterns; looks beyond the obvious and doesn't stop at the first answers.
Uses rigorous logic and methods to analyze and understand why problems occur; generates and implements creative, cost effective and realistic solutions.
Adaptability - Adapts by adjusting behavior, routines, and habits to meet goals and changing circumstances, maintaining balance amid conflicting demands.
Adaptability - Adapts by adjusting behavior, routines, and habits to meet goals and changing circumstances, maintaining balance amid conflicting demands.
Experience/Education/
Qualifications:
High School Diploma or equivalent Associate or bachelor's Degree preferred Basic computer skills, including proficiency in Microsoft Office Suite and other relevant software Strong interpersonal skills and the ability to interact professionally with staff and visitors at all levels Previous experience in an administrative or office support role is preferred The successful candidates will receive a competitive compensation package that includes:
health, dental, and vision insurance, company-sponsored 401K retirement plan, holidays, and paid time off (PTO).
Watterson is an E-verify and Equal Opportunity Employer.
Watterson conducts background checks as part of our hiring practices.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
At Watterson, we pride ourselves as being our clients professional management provider and an extension of our clients' team.
Watterson offers our clients a full suite of facilities services, emergency disaster response and environmental services.
Watterson's Whatever It Takes attitude sets us apart from our competitors with outstanding dedication to all clients.
Job Title:
Office Assistant Reports to:
Human Resources Does this position have direct reports? No Location:
Schaumburg FLSA Status:
Salary non-exempt Position
Summary:
The Office Assistant plays a crucial role in maintaining efficient office operations by providing support across various administrative tasks.
This position requires a detail-oriented individual with excellent organizational and communication skills.
This individual will work closely with the team members at all levels across the organization to coordinate and manage cross-organizational activities.
Key
Responsibilities:
Administrative Support:
Assist in daily administrative tasks, including but not limited to managing phone calls, emails, agendas and correspondence, and maintaining office/kitchen supplies Data Entry:
Accurate and timely data entry of various documents, records, and information into the company's database or other relevant systems Scheduling:
Coordinate and schedule appointments, meetings, and conferences, ensuring that calendars are up-to-date and all necessary materials are prepared Document Management:
Organize and maintain physical and electronic files, ensuring easy retrieval of information when needed Communication:
Act as a liaison between various departments, clients, and vendors, ensuring effective communication and collaboration Visitor Management:
Greet and assist visitors, answer inquiries, and direct them to the appropriate personnel Travel Arrangements:
Assist in making travel arrangements for staff, including booking flights, hotels, and transportation Event Coordination:
Assist in planning and coordinating special events, conferences, lunch/dinners and gatherings Company Swag:
Maintaining and handling inventory, ordering and invoice verification Integrity and confidentiality:
Partner with HR to manage data entry and pulls and ongoing updates and communication of organization charts Skills/Traits/Competencies:
Attention to Detail - directs attention to the task at hand to avoid making mistakes; shows concern for all aspects of the job no matter how small.
Effective Communicator - consistently communicates with clarity and thoroughness in a clear, concise, and timely manner; demonstrates effective speaking and presentation skills.
Discretion and Confidentiality- Ability to handle highly sensitive information with discretion and maintain a high level of confidentiality.
Initiative - Self-starter, takes action beyond what is required, completes assignments independently, contributes to others' initiatives without being asked.
Process oriented - good at figuring out the processes necessary to get things done; understands how to separate and combine tasks into efficient workflow, simplifies complex processes.
Peer Relationships - easily gains trust and support of peers and encourages collaboration, quickly finds common ground, and solves problems for the good of all; is candid with peers.
Problem Solving- Asks good questions and probes all sources for answers; sees underlying or hidden patterns; looks beyond the obvious and doesn't stop at the first answers.
Uses rigorous logic and methods to analyze and understand why problems occur; generates and implements creative, cost effective and realistic solutions.
Adaptability - Adapts by adjusting behavior, routines, and habits to meet goals and changing circumstances, maintaining balance amid conflicting demands.
Adaptability - Adapts by adjusting behavior, routines, and habits to meet goals and changing circumstances, maintaining balance amid conflicting demands.
Experience/Education/
Qualifications:
High School Diploma or equivalent Associate or bachelor's Degree preferred Basic computer skills, including proficiency in Microsoft Office Suite and other relevant software Strong interpersonal skills and the ability to interact professionally with staff and visitors at all levels Previous experience in an administrative or office support role is preferred The successful candidates will receive a competitive compensation package that includes:
health, dental, and vision insurance, company-sponsored 401K retirement plan, holidays, and paid time off (PTO).
Watterson is an E-verify and Equal Opportunity Employer.
Watterson conducts background checks as part of our hiring practices.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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